advancedoptions

Create Shipping Labels

You can easily create shipping labels for new and existing orders from the Admin of your store.
To create shipping labels, you must first set up your shipping carrier account to support labels.
Then, follow the prompts to enter a description of the package and its contents. Magento
contacts the shipping carrier, creates an order in the carrier’s system, and receives a shipping
label and tracking number for the shipment. An individual order is created for each package
shipped. A single shipment with multiple packages receives multiple shipping labels.
Process Overview:
Step 1: Contact Your Shipping Carriers
Step 2: Update the Configuration for Each Carrier
Step 3: Create Shipping Labels
Step 4: Print Shipping Labels

Step 1: Contact Your Shipping Carriers

Before you begin, make sure that your shipping accounts are set up to process labels. Some
carriers might charge an additional fee to add shipping labels to your account.
1. Contact each carrier that you use to activate shipping labels for your store.
2. Follow the instructions provided by each carrier to add shipping label support to your account.
FedEx – Contact FedEx Web Services regarding their label evaluation
process.
USPS – Contact uspstechsupport@esecurecare.net to request that API
Signature Confirmation V3 be enabled for your live USPS API
Access account.
UPS – Contact UPS to confirm your account type supports shipping
labels. To generate shipping labels, you must use the UPS XML
option.
DHL – Contact the DHL Resource Center to learn more about their
services or send an inquiry through their Contact Center.

Step 2: Update the Configuration for Each Carrier

1. Make sure that your Store Information is complete.
2. Follow the instructions below for each carrier account that has been activated for label printing.

UPS

United Parcel Service ships both domestically and internationally. However, shipping labels
can be generated only for shipments that originate within the United States.
1. On the Admin menu, select System > Configuration.
2. In the Configuration panel on the left, under Sales, select Shipping Methods.
3. Click to expand the UPS section. Then, verify that your UPS Shipper Number is correct.
Your Shipper Number appears only when United Parcel Service XML is enabled.
4. When complete, click the Save Config button.

USPS

The United States Postal Service ships both domestically and internationally.
1. On the Admin menu, select System > Configuration.
2. In the Configuration panel on the left, under Sales, select Shipping Methods.
3. Click to expand the USPS section. Then, do the following:
a. Verify that the Secure Gateway URL is entered. The correct URL should be entered
automatically.
b. Enter the Password provided to you by USPS.
c. Set Size to “Large.” Then, enter the following dimensions:

  • Length
  • Width
  • Height
  • Girth

4. When complete, click the Save Config button.

FedEx

FedEx ships domestically and internationally. Stores located outside the United States can
create FedEx labels for international shipments only.
1. On the Admin menu, select System > Configuration.
2. In the Configuration panel on the left, under sales, select Shipping Methods.
3. Click to expand the FedEx section. Then, make sure that the following FedEx credentials
are correct:

  • Meter Number
  • Key
  • Password

4. When complete, click the Save Config button.

DHL

DHL provides international shipping services.
1. On the Admin menu, select System > Configuration.
2. In the Configuration panel on the left, under sales, select Shipping Methods.
3. Click to expand the DHL section. Then, do the following:
a. Verify that the Gateway URL is entered. The correct URL should be entered
automatically.
b. Make sure that the following credentials are complete:

  • Access ID
  • Password
  • Account Number

4. When complete, click the Save Config button.Step 3: Create Shipping Labels

Process Overview:
Method 1: Create Label for New Shipment
Method 2: Create Label for Existing Shipment

Method 1: Create Label for New Shipment

1. On the Admin menu, select Sales > Orders.
2. Find the order in the list, and click to open the record. The status of the order must be either
“Pending” or “Processing.”
3. In the upper-right corner, click the Ship button. Then, confirm the shipping information
according to carrier requirements.
4. In the lower-right corner, select the Create Shipping Label checkbox. Click the Submit
Shipment button, and do the following:
a. To add products from the order to the package, click the Add Products button. The
Quantity column shows the maximum number of products that are available for the
package.
b. Select the check box of each product to be added to the package and enter the Quantity of
each. Then, click the Add Selected Product(s) to Package button.

  • To add a new package, click the Add Package button.
  • To delete a package, click the Delete Package button.

If you use a package type other than the default, or require a signature, the cost of shipping
might differ from what you have charged the customer. Any difference is not reflected in your
store.
5. When complete, click OK.

  • If you need to cancel an order, click the Cancel button. A shipping label will not be created,
    and the Create Shipping Label checkbox is cleared.

6. Magento now connects to the shipping carrier system, submits the order, and receives a
shipping label and tracking number for each package.

  • If the label is successfully created, the shipment is submitted, the tracking number appears
    in the form, and the label is ready to print.
  • If the carrier cannot create the label due to the problems with connection, or for any other
    reason, the shipment is not processed.


Method 2: Create Label for Existing Shipment

1. On the Admin menu, select Sales > Orders.
2. Find the order in the list and click to open the Shipping form. Then, do the following:
a.b.c. To review the package information, click the Show Packages button.
Magento connects to the shipping carrier system, submits an order, and receives a
shipping label and a tracking number.
If a shipping label for this shipment already exists in the system, it is replaced with a new one.
However, existing tracking numbers are not replaced. Any new tracking number is added to the
existing one.

Step 4: Print Shipping Labels

Shipping labels are generated in PDF format, and can be printed from the Admin panel. Each
label includes the order number and package number.
Process Overview:
Method 1: Print Label from Shipment Form
Method 2: Print Labels for Multiple Orders
Method 1: Print Label from Shipment Form
1. On the Admin menu, do one of the following:
l Select Sales > Orders. Find the order in the list, and click to open the record. In the panel
on the left, select Shipments. Then, click to open the shipment record.
l Select Sales > Shipments. Find the order in the list, and click to open the record.
2. To download the PDF file, go to the Shipping and Tracking section of the form and click the
Print Shipping Label button. Depending on your browser settings, the shipping labels can be
viewed and printed directly from the PDF file.
The Print Shipping Label button appears only after the carrier has generated labels for the
shipment. If the button is missing, click the Create Shipping Label button. The button will appear
after Magento receives the label from the carrier.

Method 2: Print Labels for Multiple Orders

1. On the Admin menu, do one of the following:

  • Select Sales > Orders.
  • Select Sales > Shipments.

2. In the list, select the checkbox of each order that has shipping labels to be printed.
3. In the upper-right corner, set the Actions control to “Print Shipping Labels.”
4. Click the Submit button.
A complete set of labels is printed for each shipment that is related to the selected orders.

Leave a Comment

Your email address will not be published. Required fields are marked *